Koan→OKIARBought by Gtmhub, sunset March 31, 2023.

Migration guide · Koan

Koan migration: where your goals went, and how to rebuild your OKRs in OKIAR

Facts checked October 27, 2026

Before you start: what happened to Koan

The dates matter, because they decide where your goals ended up.

• November 2021. Koan's team announced it was winding down. Days later, Silicon Florist reported that Gtmhub would take over the product. Koan's own update post said "Koan will not be shutting down in mid-January" and that the Koan team wasn't part of the deal.
• 2022. Koan kept running. Its help center said accounts would move into Gtmhub, with migrations starting in 2023.
• March 31, 2023. By April 2023 the same article said migration "needs to happen before Koan sunsets on March 31st, 2023 to avoid losing your data." The updated version added that unmigrated accounts would be deleted.

Some trackers give February 2022 as Koan's end date. Koan's own pages show it ran into 2023, so we follow them.

Gtmhub has since renamed itself Quantive, and WorkBoard announced it was buying Quantive in May 2025. On October 27, 2026, koan.co returned an empty page.

Step 1: Work out which Koan export you have

If your account moved to Gtmhub

Koan's migration help says goals arrived in Gtmhub as two sessions, one for active goals and one for archived goals, with your alignment, users and teams. If your company still has that account, it's a Quantive account now. Read our Gtmhub migration guide for the history and our Quantive migration guide for how to export it.

If someone exported a CSV

Koan's CSV article says admins could export goals from the All Goals page. The file included "current confidence scores," due and started dates, the teams working on each goal and "metrics on the key result." Koan said it was still adding data, so files from different years may differ.

If you have no file

This is the most likely case. Koan goals are at least three years old, so you'd rewrite most of them anyway. Gather what you have: a review deck, a strategy doc, Slack posts or a Reflections email. OKIAR's goal import reads PDF, Word, text and Markdown files, not just spreadsheets. Starting over? OKIAR's OKR examples cover 16 teams, with templates you can copy.

Step 2: Check what your file contains

Before you plan the move, check four things:

1. Check the dates. Due and started dates will be years old, so pick which goals still matter.
2. Check the teams column against today's org chart.
3. Look for owners who have left the company.
4. Check whether key results came with their metrics. If they didn't, you'll set the numbers again.

Moving to a tool other than OKIAR

Koan files are old and unusual, so ask any vendor to try one before you buy. What we saw on October 27, 2026:

• Tability's AI importer can map a Koan CSV without a template (XLSX or CSV, 10 MB maximum). Users and teams you create separately.
• Perdoo's goal import wants its CSV template or pasted text, below 5 MB and 10,000 rows, so a Koan file needs reshaping first.
• Atlassian Goals means typing goals in; bulk upload isn't built.

Our Koan alternatives page compares the tools former Koan teams move to, including Gtmhub's own story.

Step 3: Rebuild your current quarter in OKIAR

A Koan CSV, or a document listing this quarter's goals, can go into OKIAR's goal import. The sign-up guide takes files up to 5 MB, from spreadsheets to PDF, Word, text or Markdown. It helps map people, teams and parent links for you to review, at sign-up or later, and nothing is saved until you've reviewed and edited the draft objectives, key results, starting values and targets.

1. Create an account on the free beta. It takes no card and sets no team size limit.
2. Upload the Koan CSV or your goals document, and read each proposed objective and key result before you accept.
3. Look over the teams it created, then invite people with the Admin, Manager, Contributor or Viewer role.
4. Nest team goals under company goals as you want them now.
5. Fill in start value, current value, target and unit on each key result.
6. Move standing metrics such as revenue or churn into KPIs.
7. Add the Slack integration.
8. Walk through it with each team lead and correct owners and links.

Where each Koan field goes in OKIAR

Statuses in OKIAR

OKIAR works out status from pacing. The objective guide defines that as real progress against the progress expected by now in the period, and you can override it.

Step 4: Replace your Koan integrations

Koan's API article says its public API let services "like Zapier" read and update Koan data. Those connections died with Koan.

With OKIAR's MCP, Claude or a similar assistant can use 14 tools to record a check-in or set a current value. It can't add objectives or key results.

Step 5: Run the first check-in

Koan teams were used to a regular Reflections rhythm, so this part should feel familiar.

• Each team picks its check-in day and template, much like Koan's weekly reflection.
• Owners say or write how it's going: progress, confidence, blockers.
• The weekly summary gets read at the next team meeting.
• After a few weeks, Insights shows pacing, confidence and recurring blockers.

Our weekly check-in template has five prompts to start from.