Weekdone→OKIAR

Migration guide · Weekdone

Weekdone migration: getting OKRs, weekly plans and weights out before you cancel

Facts checked October 27, 2026

Before you start: map your levels and find a company admin

Weekdone sets OKRs on up to four levels: Company, Department, Team and Personal. The roles and rights article says Department is optional and Personal is switched off by default, so most accounts use two or three. Every report you export follows the level picked in the sidebar, which means one file per level unless you start at Company and expand all teams.

Write down three things before exporting anything:

• Which levels hold live objectives this quarter, and which teams sit under each department.
• Who your company admins are. Only an admin can export the user log, change rights or close the account.
• Whether anyone relies on key result weights. Weekdone stores a weight for each key result, and the plain report may not show it.

Step 1: Pick the Weekdone export that fits

Filtered XLS report

Choose the level in the sidebar, then the quarter or the whole year. Click Filter and decide what goes in: status (on track, off track, at risk or exceeded), a progress range from 0 to 100%, and whether to show levels, charts, key results, projects and comments. Weekdone's own example sets Key Results to Expand all and Comments to All time, then picks XLS. Copy that for your migration file. If you skip filtering, the Export button on the Overview gives you a fixed report instead.

One objective at a time

Open an objective's details page from the Overview and use the Export icon in the top right. The help article lists what comes out with no filter options: the objective and its key results, projects under the objective, projects under each key result (XLS only) and weekly items linked to the objective. It's slow for a whole company, so keep it for the handful of objectives where the linked work matters.

Hierarchy view as PDF

The OKR Hierarchy view shows company objectives and the team OKRs linked under them. Weekdone's product updates page mentions a PDF export of the tree view. It isn't data you can import, but it's the best reference when you check alignment later.

User list and log

A company admin can open People & Teams, then People, More, and User log & export. The user log article says the CSV holds each user's email, last login, last OKR update, weekly plan counts and objectives this quarter. Use it to find owners who stopped logging in months ago.

The Weekdone API

Weekdone's API documentation uses OAuth 2.0 with the authorization code flow only. Someone registers an app on the Applications page, which every admin on your account can see, and access tokens expire after 60 minutes. The objective endpoint returns each objective's level, quarter (in YYYYQ form), progress and parent list. Each key result comes with its start value, maximum value, progress, weight from -4 to +4, last update time and comments. Separate endpoints return objective comments and weekly report items.

Without access to Weekdone

If your login is gone, ask a company admin to run the filtered report for you. With nothing to export at all, start fresh from OKIAR's OKR examples rather than retyping last quarter from memory.

Step 2: Check the Weekdone file

Weekdone's help doesn't list the XLS columns, and the example screenshot is the only guide. Open your file and look before trusting it.

Run four checks on every file you export:

1. Count objectives and key results per level and compare them with the Overview for the same quarter.
2. Make sure each row tells you its level and team. Add a column if a file came from one team's sidebar view.
3. Compare owners with the user log, and flag anyone who has left or gone quiet.
4. Note what's missing. If weights or comments aren't in the XLS, decide whether you need the API for them.

Weekly Plans (the Plans, Progress and Problems lists) aren't OKRs, and the OKR report won't carry them in full. Keep the weekly items you care about in a separate archive.

Comparing destinations? Our Weekdone alternatives page sets Tability, Perdoo and others side by side, including how each one handles imports.

Step 3: Load this quarter into OKIAR

OKIAR's sign-up docs describe a goal import that reads spreadsheets (multi-sheet Excel included), CSV, PDF, Word, text and Markdown, up to 5 MB per file. It helps map people, teams and parent links for you to review, and it works during sign-up or any time afterwards. What you get is a draft plan to correct before anything goes live.

Here is the order we'd follow with a Weekdone XLS:

1. Sign up for the free beta at okiar.app/signup. No card is needed.
2. Save each level's XLS as a sheet in one workbook, keep it under 5 MB, and upload it. Read through the draft before accepting it.
3. Recreate the reporting lines: company objectives at the top, then departments, then teams.
4. Invite people with the right role. OKIAR has four: Admin, Manager, Contributor and Viewer.
5. Re-enter each key result's weight. OKIAR supports weighting, and Weekdone allowed negative weights, so agree what those meant first.
6. Turn Weekdone KPIs into OKIAR KPIs, which keep their value history from now on.
7. Hook up Slack so check-in reminders reach people.
8. Open the tree, team and person views and compare them with the Hierarchy PDF.

Where each Weekdone field goes in OKIAR

How OKIAR decides status

Weekdone's status labels don't need to come across. OKIAR's objective docs compare actual progress with where you should be by now. A ratio of 0.7 and up shows On track, 0.4 to 0.69 shows Behind, and anything lower shows At risk. Owners can still set a status by hand and add a confidence score between 0 and 10 when they check in.

Step 4: Swap out Weekdone integrations

Weekdone's API page points to a Zapier integration, and its Google Sheets integration pushes values in. Neither connection moves with the export.

The MCP page lists 14 tools. They can record a check-in, change a key result's value or create objectives, though the import in Step 3 is the faster setup route.

Step 5: Replace the weekly plan with a check-in

Weekdone teams already have a weekly habit, which makes this the easy part. Keep the same day.

• Pick a check-in day per team that matches the old weekly plan deadline.
• Ask owners for a number, a confidence score and anything blocking them.
• Give managers a few minutes in their team meeting to read the summary.
• After a month, review pacing in Insights before the mid-quarter check.

When the first round is in and nobody needs Weekdone open, ask your admin to cancel. Their account deletion article says an admin removes the other users first, and the company account closes when the last admin deletes themselves.